Planning for Wind: Safety Tips for Your Custom Canopy Tent Setup

If you are planning an event or attending one, one thing that needs to be prioritized is your safety as well as that of others. The success of an event shouldn’t be just on the number of attendees or products purchased. A well-planned event without any accident is considered a huge success. If you will be using a custom canopy tent yat your event, make sure to plan for wind changes. The change in weather should be monitored. 

Strong winds could put your customers at risk and your canopy tent could be blown away. Make sure that the safety of those around it is a top priority. In this article, you will learn the safety tips essential to keeping your custom canopy in place despite strong winds. 

1. Buy A Canopy Tent with a Sturdy Frame

The frame is the skeletal system of your tent. This is the first line of defense against strong winds. If you purchase from Everest Prints, the frame is made out of a stable aluminum frame that can withstand weather changes. It is made of a high-quality material that offers stability against strong winds. It has also undergone quality checks to make sure that it won’t easily give in once the wind blows. 

What makes our frame stable is its hexagon-shaped tubing. When you get the standard size frame, it is made up of 40mm diameter and 1.2mm thick aluminum alloy which makes it sturdy. In addition, our company also offers customization. If you think that during your event, there might be a typhoon or sudden gush of wind, ask our team to provide you with a stronger frame. You will then be provided with a 50mm diameter and 1.77mm thick aluminum framing. 

If you want to know more about the frame you’re about to purchase, do your research first. Read the feedback and reviews of people who already bought the item. Scan the common issues they encounter. Know the strong points of the item and the manufacturer. It would also be great to get yourself educated about product warranty. Everest Prints offers a one-year warranty for purchased canopy tents. Ordering is also made easy. If you are happy with the reviews, then that’s the time you can make the purchase. 

2. Canopy Fabric Should Be Wind-Resistant 

It would be great if you could get yourself a water and wind-resistant canopy fabric. This is double protection once the rain comes with strong wind. You don’t want your customers getting wet or your canopy getting blown out. Canopy Fabric from Everest Prints is made out of 600D polyester graphics. 

Our company offers a durable waterproof material with its 600D high-quality polyester material fabric. Since it has a waterproof coating, it can last longer despite being soaked in the rain.  

Not all canopy fabrics are created equal. Some materials are more wind-resistant than others. Look for canopy fabric that is designed to withstand wind, such as polyester or vinyl-coated polyester. These materials are less likely to tear or flap excessively in the wind.

3. Invest in Proper Anchoring

A gentle wind is not a problem. But if you are going to have an event in an area with heavier wind, invest in proper anchoring. Anchoring is a strategy to prevent your tent from being lifted or blown away by the wind. Below are the options you can choose from when anchoring your tent. 

• Weights: Secure the canopy with weights designed for this purpose. Everest Prints offers some accessories you can choose from nylon sandbags, water weights, and metal weights. In some cases, you may also use concrete blocks and other weights designed for canopies. 
• Stakes: When setting up on grass or soil, use stakes to anchor the tent. Tent pegs are also offered by our company. This helps keep the tent in place. It provides additional support against weather changes. 

4. Check the Tent’s Position

Positioning the tent properly is essential in making sure that it stands upright and won’t be blown even by just a gentle wind. Imagine that even if one side of the frame is not placed firmly, chances are the tent will fall. If you want a stable custom canopy tent, make sure that the orientation and position are checked. 

The following are some of the factors you should consider when checking its placement. 

• Angle: Position the tent so that it faces the wind head-on. You don’t want your tent to look like a sail, the right angle aids in wind resistance and prevents the fabric from fluttering. Before firmly placing your tent, you can test on several angles first. Once you’re done with the trail, you can stake the tent into its final angle. 
• Sheltered Locations: Depending on the location and the event, you can place the tent in an area where it’s sheltered. Choose areas that are naturally sheltered from the wind, such as behind buildings or natural barriers. Natural barriers prevent your tent from working too hard when the wind is strong. If you have the option to place it indoors or outdoor, you can opt for indoor placement, especially during weather changes. 
• Avoid Wind Tunnels: Stay away from areas that channel or funnel the wind, as this can amplify its force.

5. Check Wind Conditions

It would be best if you can monitor the weather before, during, and after your event. You can download an app so you can check if there are changes in the wind patterns. You can also incorporate devices into your tent to monitor how the wind is changing over time. If you don’t have the time to check, assign someone from your time to check for weather changes. 

If conditions worsen, be prepared to take action promptly. It is better to have your time prepared for sudden changes in the weather. If there’s a continuous strong wind gust, there must already be a plan B in place. If the wind becomes unbearable, there should be a team to assist your customers and a team assigned to look after your tent and merchandise. Being prepared and having plans a few steps ahead will save you from unexpected expenses. In addition, if your customers see that you’re prepared, it will assure them of your professionalism and customer service.  

6. Implement Wind-Reduction Measures

If you anticipate windy conditions, you can take the following actions as a precaution. 

• Lower the Height: Evaluate the wind pattern. Assess if reducing the height of the tent is the best course of action against wind resistance.
• Sidewalls: Invest in sturdy sidewalls or curtains. These additional accessories help block wind from entering the tent. Make sure they are securely attached.

7. Perform Regular Inspections and Quality Checks

Although there are no changes in the wind pattern, it would still be helpful to regularly inspect your tent. Schedule a time interval when one of your team does the quality check. This is essential in spotting any signs of damage or loosening of anchors. You can then easily make the adjustments and address the problems. A proactive approach can prevent accidents.

8. Prepare A Wind Evacuation Plan

If you have a wind evacuation plan, this can prevent damage to your tent and injuries to your team and customers. Make sure that all your staff are familiar with the plan and know what to do to assist your customers. 

9. Read Manufacturer Guidelines

Since canopies can be made from different materials depending on the manufacturer, read the guidelines first. You should be aware of the manufacturer’s recommendation on the type of canopy model bought. This is important as there could be specific instructions for setup in windy conditions.

10. Consider Professional Installation

If the event is too large and requires a complex set-up, consider getting experts to do the job. These people have the experience, expertise, and the right equipment to do the job. It will save you time, and energy. You can then focus on other parts of the marketing campaign that need immediate attention. 

Attending any event and having a custom canopy tent installed is exciting. But it requires planning and strategizing. You don’t have to be prepared with just your marketing merchandise but also be prepared once the weather changes. Safety should be at the top of your mind. There must be a solid emergency plan for evacuation for sudden wind changes and typhoons. Make sure to monitor the weather to keep yourself, your team, and your customers safe.